Specialty items along with their associated fittings and accessories are to be measured, counted and written up directly onto pricing sheets. Keep each bill of material for each specialty item on a separate pricing sheet. These individual pricing sheets will allow you to distribute copies to suppliers for quotation purposes. It will also enable you to make fast comparisons of quantities from the suppliers bill of materials against your own count.
As each item is measured and counted, color off the specialty item on the drawings with a green pencil.